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Visa Renewal in Japan (Okayama): Timeline & Common Mistakes

This page explains the general process for “visa renewal” in Japan

(officially: Application for Extension of Period of Stay).
Because required documents vary by status of residence and personal circumstances, we do not list every document for every status on this page.

Note : This page provides general information and does not replace official instructions or legal advice.

Who this page is for

This guide is helpful if you:

  • live in Okayama (or nearby) and want a clear overview

  • are renewing your current status (work, spouse, student, long-term resident, etc.)

  • worry about missing documents or timing

  • recently had changes (job, income, family situation, address, etc.)

Child Touching Globe

Documents: we do not publish “every document for every status”

For the latest procedure overview and official forms, please refer to the official Immigration Services Agency (ISA/MOJ) page:

What we do instead:
After you contact us, we create a personalized document checklist based on:

  • your current status of residence (as shown on your Residence Card)

  • your current activities (work/study/family situation)

  • any recent changes and potential risk points

  • your intended timing

This approach helps avoid outdated or misleading “one-size-fits-all” lists.

Online application is possible

In many cases, you can apply through the Residence Application Online System. See the official Online Application Q&A for details.

Quick baseline checklist (general)

Exact requirements depend on your status, but many applicants start with:

  • Passport + Residence Card

  • Application form (official)

  • Supporting documents proving your current activities and stability (varies)

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The “supporting documents” are the part that changes depending on your status and situation.

Typical timeline (general)

A common planning flow is:

  1. Confirm your current situation and any recent changes

  2. Prepare documents (based on your status)

  3. Submit the application (online or via the official procedure)

  4. Review period → approval → follow the final steps instructed by the office

As a general rule, the application is accepted from around three months before your period of stay expires (with some exceptions for special circumstances).

Common mistakes that cause delays

  • Missing signatures / using the wrong form version

  • Inconsistencies across documents (job title, income, address, family situation)

  • Not explaining important changes (job change, income drop, separation, long travel, etc.)

  • Starting too late and rushing, resulting in missing documents

 

A renewal stays “simple” when your paperwork tells one consistent story.

How we can help
(English support available)

We can assist with:

  • A personalized checklist for your status and situation

  • Document review for consistency and completeness

  • Organizing explanations when circumstances changed

Related guide: Change of Status of Residence

FAQ

Q1. Do required documents differ by status of residence?
Yes. Requirements vary significantly depending on your status and circumstances. Please check the official ISA/MOJ page for the latest guidance.

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Q2. How early can I apply?
In general, applications are accepted from around three months before your period of stay expires.

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Q3. Is online application available?
For many procedures (including extension of period of stay), online application is available via the official system.

Not a government agency (Important)

We are not a government agency.
This website is operated by a private administrative scrivener (Gyoseishoshi) office in Japan. We do not represent the Immigration Services Agency or any public office.

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Last updated: 2026-01-11

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